FORL Committee Meeting Minutes:

NOTES OF THE MEETING OF THE FORL COMMITTEE
HELD ON THURSDAY, 17 APRIL 2008 AT 4 LAWN VILLAS
COMMENCING AT 7.30 PM

Present: Sadie Dray, Frank Batt, Trish Ward, Anne-Marie Le Roy, Geoff Longdon, Anne Rearden, Michael Chaloner.

1. Arrangements for St Georges Fair: The Fair is being held on Saturday, 26 April from 12 noon until 4 pm. It is hoped that everyone will try and dress in red and white. There will be a large flag outside the hall but neither Frank nor Michael could be persuaded to dress up as St George and encourage passers-by to enter.

Tables will be decorated in red and white and Sandie will get some red roses(artificial).

Frank will contact press and radio for publicity. Sadie/Frank/Anne-Marie to do posters. Possible sign in town pointing toward the Small Boat Owners and advertising the fair.

Stalls agreed:

1. Name the bear: £1 per attempt.
2. St George’s Day Quiz sheets: £1. Prize £10 voucher.
3. Raffle: Sadie will purchase flowers and fruit. She already has a cuddly toy. Ask Jocelyn to do flower arrangement?
4. Treasure Hunt/Hunt the Dragon
5. Bric a brac
6. Books
7. Straws
8. Tea and cakes (Anne to make cakes and ginger bread men)

Sadie will get the key to the hall on Friday evening. Everyone available to start setting up from 10 am on Saturday.

2. Informal Discussion on the Window

Trish read out letter to Elizabeth Tweed so everyone knows our stance re. the window. Frank had spoken to Liz Green and Alan Poole re. their contribution from KCC funds. A new application has to be made for the current year. Frank has the forms.

3. Date of next meeting
Steering Group meets on15th May in the temporary library.

MINUTES OF THE MEETING OF THE FORL COMMITTEE
HELD ON TUESDAY, 1 MAPRIL 2008 AT THE TEMPORARY LIBRARY
COMMENCING AT 7.30 PM

Present: Jocelyn McCarthy (Chairman), Trish Ward (Secretary), Anne-Marie Le Roy (Treasurer), Geoff Longdon (Membersip), Linda Kember, Sadie Dray, Michael Chaloner.

1. Apologies: Frank Batt.

2. Minutes of the last meeting: The minutes were agreed as a true record, proposed by Trish Ward and seconded by Sadie Dray.

3. Matters arising: Trish had sent a ‘thank you’ letter to Robinson & Allfree for their donation. *Sadie had received no response from the Small Boat Owners re. the use of the hall for a St George’s Day Fair. She would continue to try and get a response by the end of the week. If she is not successful, the arrangements for the Fair could not be finalised. The Chair expressed concern that the General Meeting had not taken place. This is re-scheduled for 22nd May at Clarendon House School. *Trish to contact the school. Flyers will need to go out to members, Anne-Marie to organise and Michael to deliver. It was agreed that the AGM would take place on 20th November with a Committee meeting on 13th November.

4. Chairman’s Report: Jocelyn reported that due to ill health he had been unable to attend the Steering Group meeting on 13th March. Frank, Robert and Trish had attended. He was displeased that the Group had accepted that the Memorial Window should be a secondary window, behind toughened glass with a cartwheel pattern that would obscure the designs in the stained glass Memorial Window. After discussion it was agreed a letter should be sent to Elizabeth Tweed, Terry Whitlock, Liz Green and Alan Poole expressing our concerns at the changes to the original agreement regarding the Memorial Window. *Trish will draft letter.

As Jocelyn had not visited the Library recently he would arrange to meet with Paul Groombridge this week to look at progress. Anne-Marie reported that the roof was on and electrics were being installed on the ground floor.

5. Financial Report: Anne-Marie reported that the Nationwide account stands at £……… and the Lloyds TSB account stands at £………….

6. Correspondence: Jocelyn had received an email from Nick Dermott agreeing that his understanding was that the Commemorative window would be set in the circular opening of the main façade and exposed to the weather on the outside. He saw no problem in gaining listed building consent over and above what had already been granted.

An email had been received from Mr Farr querying receipt of his and Ms Hanlon’s membership application. *Anne-Marie/Geoff to check records.

7. Social Events:
a) Summer Fair – July 20th: No entertainment has yet been found. *
Trish will try the Pie Factory steel band.
b) Wine & Wisdom – 6th September. Booked for St George’s Church Hall.

8. Any Other Business:
a) Subscription rates to stay the same. Trish paid her £5!
b) Letter to be sent to the Charter Trustees asking for their donation for the stained glass window.
c) Emails to be sent to Liz Green and Alan Poole asking for their contributions from their KCC funds.

9. Date, Time & Place of Next meeting: Thursday, 17 April at 7.30 p.m. at 4 Lawn Villas.

Due to space and presentation limits it is only possible to display the most recent committee minutes - if you would like to see any previous minutes, please contact us via forl@btinternet.com